Raphael Porcelain — QuickBooks Online Integration 
Last updated 7 September 2026 

What this notice covers 

This notice describes how our internal QuickBooks Online integration handles information. It covers that integration only. 

The integration transfers our own sales records between our internal Salesforce system and our own QuickBooks Online accounting company. It is used only by our staff. There is no public interface, no sign-up, and no account for anyone outside Raphael Porcelain. 

Who we are 

Raphael Porcelain, a distributor of porcelain, stone and tile products. 

For any question about this notice, or about information we hold about you, contact order@raphaelp.com. 

What the integration transfers 

For each sales order, invoice or payment, the integration transfers from our internal system to our QuickBooks Online account: 

the customer’s name and billing address 

the order or invoice reference and date 

the amounts charged, including any electronic service fee and sales tax 

the amount and date of any payment received 

Nothing else is transferred. 

What it does not transfer 

Payment card details. Card payments are handled by our payment provider. Card numbers do not pass through our sales or accounting systems and are not transferred by this integration. 

Correspondence, contact history, notes, or anything else not needed to raise and settle an invoice. 

What comes back 

The integration records references only — the QuickBooks identifier for a customer, a product, or a document it has created. No financial figures and no contact details are copied back. These

identifiers have no meaning outside our own QuickBooks account. 

Who processes the information 

Intuit Inc., as the provider of QuickBooks Online, processes this information on our behalf so that we can invoice customers and keep our accounts. It is held in their systems under their terms and privacy notice. 

The integration does not send information to anyone else. It runs entirely within our own Salesforce system and connects only to our own QuickBooks account. 

Why we do this 

We need to invoice customers, record what they have paid, and keep accurate accounting records. We are also required by law to keep records of the sales we make and the tax we collect. 

How long the information is kept 

Accounting records are kept for as long as we are required to keep them for tax and company law purposes. 

Business customers and individuals 

Most of our customers are businesses, and information about a company is not personal information. Where a customer is an individual or a sole trader, their name and address are personal information and are handled as set out above. 

Your rights 

You may ask us for a copy of the information we hold about you, ask us to correct anything that is wrong, or ask us to delete information we are no longer required to keep. Contact order@raphaelp.com and we will respond. 

Changes 

If we change this notice we will publish the new version here and update the date above. Raphael Porcelain — Privacy Notice for the QuickBooks Online Integration. This notice covers that integration only.